How can I backfill my contract data in Revenue Cloud?

SOLVD BLOG

How can I backfill my contract data in Revenue Cloud?

Managing contracts in Revenue Cloud can be tricky, especially if you need to add older contracts. If your company is switching to Revenue Cloud, you must make sure past contract data is included so renewals work properly. Instead of creating assets one by one, you can backfill data into orders and let Revenue Cloud do the work.

Why Backfilling is Important

Revenue Cloud uses assets to track renewals. But adding them manually can be slow and complicated. A better way is to enter the data as an order, which lets Revenue Cloud handle the renewals automatically.

Steps to Backfill Contract Data

Create an Order
- Enter key details: Account Name, Order Start Date, and Price Book.
- The Price Book ensures correct pricing in future renewals.
Add an Order Action
- This tells Revenue Cloud what the order is for.
- Choose “Add” to include past contracts in the system.
- Other choices are Amend, Renew, or Cancel for existing contracts.
Set the Application Usage
- This step links the order to Revenue Cloud’s contract tracking.
- Go to Application Usage Assignment and set Application Usage Type to Revenue Lifecycle Management.
Add Order Products
- Enter product details: Quantity, Price, and Product Name.
- The list price must match the Price Book in Salesforce to avoid pricing issues.
Activate the Order
- Once activated, Revenue Cloud will create the assets automatically.
- You can then amend or renew them as needed.

What This Means for Your Business

By following these steps, you can add old contracts into Revenue Cloud quickly. The system will take care of renewals, keeping everything organized and easy to manage.

“Backfilling contract data makes it easier to move to Revenue Cloud while keeping past contract history intact. It ensures renewals happen smoothly without extra manual work.” – Parker Gunnell, SOLVD Consultant

Need Help with Revenue Cloud?

If you want expert help setting up Revenue Cloud, we’re here for you. Contact us today to learn how we can make the transition smooth and simple.

Testimonials

Our clients say

From my initial call with Spencer through project implementation with John and Evan, my experience with the SOLVD team was excellent. They were quick to understand our business needs, clear when explaining the reasoning behind proposed solutions, transparent when reporting on progress and timeline, and all around enjoyable to work with. Would highly recommend and looking forward to continue working with them in the future!

Veronica Wong Director of Operations at Pathstream

SOLVD was very straight forward with everything needed to complete the project. No surprises, no issues, and cost was aligned with the estimate. They made implementation easy and quick.

Matt Benzaquen Sr Manager, Sales Strategy at Instabug

As a rule, I'm pretty stingy with my recommendations. So it's a pleasure for me to recommend Solvd as a top-flight Salesforce consultancy. Solvd recently led our company's conversion to the Lightning interface and did it on time, on budget and made it easy for me and my team. I know I'll use their services again, and am confident they can do the same for you.

Tim Tuttle CFO at Relevate Health Group